- Rehearse your presentation several times at least 2 days beforehand to ensure you that get it exactly within the time and that the criteria are covered.
- Think about how you will swap over presenters.
- Check how your technology demo works, both in terms of time, presenters and wifi.
- Leave time for questions and think about what questions might be asked.
- Ensure all presenters have Zoom installed and all the equipment they need.
- Check the audio and webcams are working properly.
Attendees
- We recommend no more than 2-3 people attend but you can include as many participants as you like.
- Only include the key people – you only have a very limited time to get all the points across.
- Bring your client/partner into the presentation if you can as it’s useful for judges to get a feel for how the project landed and the transformation following the launch, etc.
- Make sure your client/partner has enough time to speak.
Content
- Assume the judges have read your submission – don’t waste time repeating your submission. A brief recap of the key points is OK, but the key thing is that the presentation should be different to the submission.
- Use the time to focus on what makes the solution fly, why you are so proud of it and why it’s worked, etc.
- Structure your presentation around the criteria as this is mainly what the judges will be scoring you on.
- Make sure judges have a view on impact as it is difficult to judge whether it has been effective, even if the project looks impressive.
- If you have been shortlisted in more than one category, make sure you tailor your presentation to each category, don’t assume ‘one size fits all’.
Technology
- Keep the technology as simple as possible to minimise set up time and potential for technical hiccups.
- Make sure you have Zoom installed and you've checked everything works before your set up time
- Check everything works on the day. You have up to 15 minutes set up time prior to your presentation but only minor audio and webcam challenges can be resolved in this time, so check, check, and check again.
- Demo the most innovative, engaging elements of your project, often that’s the bit missing from your submission and the bit the judges want to see..
Evidence
- Don't exaggerate the financial benefits with spurious statistics. Make sure you can back up any claims.
- Make sure you address any specific questions. Sometimes judges will highlight something they want to see in the presentation when you are shortlisted. An example would be a lack of impact evidence in the initial submission – what data can you show in the presentation that will prove this?
Questions
- Prepare for questions and leave time for them. There is some time allotted for questions but it’s a good idea to shave a few minutes off your presentation, just in case judges want to explore a specific point in more depth.
- Questions are most likely going to relate to the criteria in more detail. Past winners have often been those who have given the most convincing replies to questions.
- Don’t fear the ‘left-field’ or difficult question. Judges are not trying to catch you out but need to fill in the gaps of understanding, which may mean quizzing on the decision-making behind the solution.
- It's fine if you get asked a question you can't immediately answer. Tell the judges "I don't have an answer to that", or "can we come back to that?". Or even "let me email you the answer later". Final decisions on winners are rarely made on the day, so there is a small window for clarification if required.
Final thoughts
- All presenters should log into the presentation at the start of your 15 minute set up time and use that time wisely. It is your opportunity to set up your presentation and check your connectivity, audio and webcam.
- All presenters must be logged in at least 15 minutes before the beginning of your presentation.
- Remember, there will be over 180 presentations taking place and they are run on a back to back schedule with several sessions in progress at once. If you are late then you may have less time to present as the schedule will not work around you.
- If there are no presenters present at the beginning for your session, then it will be cancelled and cannot be rescheduled for any reason.
- If you are not in the UK, double check the time difference in your country to ensure you turn up on time. The UK is currently on British Summer Time (BST) which is GMT plus 1 hour. You can check your time zone at https://dateful.com/time-zone-converter
- Ensure all presenters have the login details, Zoom installed and all the equipment they need. and are logged in 15 minutes prior to the presentation and at least 15 minutes before the start.
- Read any emails from the organisers thoroughly, even if you have presented before. The emails will contain important details you need to know on the day and information can change from previous years.
- Contact us well ahead of time if you’ve not received the details you need. Our emails may have gone to your spam folder, or been prevented by your firewall, or gone to a person who has now left the company. If in doubt, phone or email us.
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