These are the terms and conditions upon which each entry registration and submission to the Learning Technologies Awards shall be subject. If CloserStill, organisers of The E-Learning Awards and publishers of e.learning age, (“we”, “us”, “our”, or “CloserStill”) accept an entrant’s (“you”, “your”, “yourself” or “entrant”) entry registration or submission, you will be bound by these terms and conditions and your entry registration(s) and submission(s) shall be considered and judged in accordance with these terms.
We reserve the right to amend these terms and conditions at any time and such changes shall be deemed notified to you by their publication online.
The following terms shall have the following meaning in these terms and conditions:
Learning Technologies Awards means the competition known as the Learning Technologies Awards whereby e-learning is judged by an independent panel of judges and awards are given in relation to the categories.
Category means each particular category of award to be granted and presented by CloserStill in the course of the Learning Technologies Awards as more particularly listed and detailed on the website.
Entry or Entry Registration means your entry registration for your e-learning to be considered for entry in the Learning Technologies Awards.
Submission means the written and electronic media that you submit for judging in the Learning Technologies Awards.
Executive summary means the 100 word summary which should accompany your submission and which will be published online if your entry is shortlisted.
Closing date for entry registrations: 30 June 2016
Closing date for submissions: 28 July 2016
Fee means the relevant entry registration fee corresponding to the relevant entry registration according to the relevant Category for which the entry is made as set out on the Website.
Judging Criteria means the criteria and bases for judging entries and granting awards to entrants in the course of the Learning Technologies Awards.
Gala Evening means the Learning Technologies Awards ceremony and dinner which takes place in November 2016.
Website means the Learning Technologies Awards website at www.learningtechnologiesawards.co.uk.
Entry registrations can be submitted anytime from 1 February 2016 until 16.59 BST on 30 June 2016. Registrations received outside this time period will not be considered. CloserStill reserves the right, in its absolute discretion, to extend the closing date for entry registrations for whatever reason.
CloserStill accepts no responsibility for entry registrations that are lost, delayed, misdirected or incomplete, or cannot be delivered or entered for any technical or other reason.
You may submit any number of entry registrations to the Learning Technologies Awards.
You may place an entry registration in more than one category.
You may make more than one entry registration in any given category.
You may enter the same product or project in more than one category.
You may make more than one entry registration on one entry form. Each entry registration for each product or project in each category will be deemed an individual entry and charged on that basis. This relates to entry registrations for the same product or project in multiple categories or for different products or projects in the same category. For example:
Project 1 entered into Category A = £160 plus VAT
Project 1 entered into Category B = £160 plus VAT
Project 2 entered into Category B = £160 plus VAT
Total cost of entry registrations = £480 plus VAT
Each individual entry costs £160.00 plus VAT. Each entry registration must be accompanied by the fee.
Entry registrations received after the closing date for entry registrations may be disqualified, in which case they will not be considered by CloserStill and the entry fee will be forfeited.
In the event that an entry registration is inaccurate or incomplete, does not comply with these conditions for entry or is deemed, at the sole discretion of CloserStill, ineligible for any other reason, then the relevant entry registration will be disqualified and the entry registration fee will be forfeited.
For the avoidance of doubt the entry registration fee is payable and non-refundable regardless of whether a final submission is made.
No submission will go forward for judging unless full payment of the fee is received before judging commences in August.
Submissions can be submitted anytime from 1 February 2016 until 16.59 BST on 28 July 2016. Submissions received outside this time period will not be considered. CloserStill reserves the right, in its absolute discretion, to extend the closing date for submissions for whatever reason.
CloserStill accepts no responsibility for submissions that are lost, delayed, misdirected or incomplete or cannot be delivered or entered for any technical or other reason.
Submissions should be emailed directly to CloserStill. Files that exceed 8MB should be sent using a cloud based programme, such as Dropbox. You should notify CloserStill if you have used this method.
Submissions must be made in the English language or have English subtitles in the case of video content.
You can use whichever software or programme you wish for your submission. Most entrants choose Word, PDF or similar. Please note that judges may not have access to all types of devices or operating systems.
If you have previously made a submission in a category with the same material, or are entering a variant of a previously submitted material, you must include a brief synopsis that states how and where the new version is different.
Each submission should be accompanied by Executive Summary of no more than 100 words. This will be published alongside your entry name on our website if your entry is shortlisted. It may be used later in other material. The Executive Summary will be published without further consultation with you so you should ensure it does not contain any private or confidential material.
Submissions must not exceed 2,000 words. The final word count includes any appendices, PowerPoint slides or other accompanying written information. The word count does not include the 100 word Executive Summary or any explanatory text provided for images. Any explanatory text must be kept to a minimum
Submissions exceeding the maximum word limit by more than 10% (2,200 words) will not be judged.
Submissions may be accompanied by any or all of the following if you feel they will add value:
Any of the above additional media may be embedded within the final submission or submitted as separate files. Files that exceed 8MB should be sent using a cloud based programme, such as Dropbox. You should notify CloserStill if you have used this method.
The judging panel must be able to view any additional media without further interaction with you. It is your responsibility to provide correct login and password details or any other required access information at the time of submission.
The judging panel will spend no more than 10 minutes viewing any additional media. It is your responsibility to provide guidelines on how they should best navigate the information within that time frame at the time of submission.
Neither CloserStill nor any member of the judging panel will take responsibility for broken or inaccurate links or video files, nor links or video files that have been blocked by security settings or restrictions placed by internet service providers.
CD-ROMs, DVDs, USBs, company brochures or any additional electronic (other than that mentioned above) or printed information must not be submitted as these will not be reviewed or judged.
Some categories require evidence from learners or users which may be followed up by the judges. In these cases please ensure that your submission includes evidence from your client or partner and include contact details where possible.
All material submitted may be used by CloserStill, in print and/or online at any time and may therefore enter the public domain. If specific information needs to remain confidential then you must make that clear in the submission. Confidential material should form no more than 30% of the content of your submission.
All decisions made by the judging panel and by CloserStill relating to shortlisting, presentations and granting of awards, in the course of judging the Learning Technologies Awards, are final.
Neither CloserStill, nor any member of the judging panel, will enter into any correspondence or discussion with any entrants on any subject.
Neither CloserStill, nor any member of the judging panel, will accept any submissions or representations or appeals with regard to such decisions.
CloserStill reserves at its sole discretion the right to:
Any conflicts of interests must be disclosed upon submission, for example where a designated judge has a commercial interest in the prosperity of the company making a submission or its client.
Any canvassing, lobbying or attempted inducement of judges at any time will lead to disqualification.
All judges are required to sign a confidentiality agreement before appointment. CloserStill also undertakes to adhere to the same confidentiality agreement.
Judges and organisers are bound by a clear agreement which prevents them from revealing the identity of winners until after the announcement of the award winners, which takes place during the gala evening in November 2016.
The shortlist will be announced in early September on Twitter in category order via @elearningawards. Every effort will be made to correctly tag all shortlisted entrants (and those of their partners or clients, if applicable).
If your entry is shortlisted CloserStill will also contact you by email in September with further details. This will include the date and time of your presentation, if applicable to your chosen category.
The shortlist will be published, by category, on the website after the announcement has been made.
The longlist of all organisations who make a final submission will be published on the website in August.
Shortlisted submissions in some categories require a 25 minute presentation to the judging panel. Please refer to the category information for further details. Judging presentations will take place in late September 2016, or as otherwise decided by CloserStill. Dates will be notified to those shortlisted at the time of shortlisting.
Presentations are primarily on a face to face basis at a venue in London, UK. A limited number of online presentations will be available. Online presentation slots are strictly limited and priority will be given to overseas participants. Any remaining online presentation slots will be offered on a first come, first served basis.
If you wish to reserve an online presentation slot, please contact us at the time of making your submission.
Neither CloserStill, nor any member of the judging panel, take any responsibility for an online presentation slot not being available. There is further information about online presentations below.
If your submission is shortlisted in a category that requires a presentation, CloserStill will notify you of the date, time and venue (if applicable) for your presentation when the shortlist is made public.
The date and time of any presentation, whether face or face or online, is fixed and is not negotiable. Although we make every effort to accommodate travelling and time zones, it is not always possible to schedule presentations to meet individual needs.
Presentations cannot be rescheduled for any reason. This includes lateness of more than 5 minutes (for any reason) or non-attendance or miscalculation of time zones.
For submissions requiring learner information please ensure that your presentation includes representatives of the learners where possible.
You are strongly advised to bring a local copy of any online material you require for your face or face presentation in case of internet difficulties. Neither CloserStill nor the judging panel will take any responsibility for loss of connectivity or any other technical issues during a presentation.
Online presentations will take place in early October 2016, or as otherwise decided by CloserStill.
Online presentations slots are limited and will be allocated on a first come, first served basis. Priority will be given to overseas presenters.
Online presentations must be arranged and agreed with CloserStill and the judging panel as soon as possible once your submission is entered, in case you are shortlisted.
The programme and software that will be used during the online presentations will be notified at the time of shortlisting.
Tables and seats for the Learning Technologies Awards Gala Evening are allocated on a first come, first served basis. CloserStill is unable to reserve space without a booking and/or full payment.
Invoices must be settled immediately.
Full payment for any table or seat booking must be received by 29 November 2016 to ensure attendance at the Gala Evening is not refused.
Table and seat bookings are 100% liable and non-refundable on application regardless of attendance at the Gala Evening.
The Learning Technologies Awards name, logo and associated images remain the copyright of CloserStill. Entry registration or submission does not grant you rights to use the Learning Technologies Awards name, logo or associated images without the express written approval of CloserStill.
CloserStill reserve the right, in any circumstances, to cancel the Learning Technologies Awards at any time and shall not have any liability of whatsoever nature to entrants in such circumstances or otherwise.
In no event shall CloserStill be liable whether in contract, tort, by statute or otherwise in respect of any loss of profits and/or loss of business for any special, indirect, incidental or consequential loss or damage arising out of or in connection with the Learning Technologies Awards, including without limitation: loss of revenue, loss of anticipated savings, loss of business and/or goods, loss of goodwill, loss of use, loss and/or corruption of data and/or other information.
Park Plaza Westminster Bridge Hotel, London, UK
Registration Deadline - 30 June 2017
Submission Deadline - 31 July 2017
Gala Evening - 29 November 2017