GALA EVENING
29 November 2017

Park Plaza Westminster Bridge Hotel, London, UK

  •  The Learning Technologies Awards 2017

    The Learning Technologies Awards 2017

  •  Have you got what it takes to win in 2017?

    Have you got what it takes to win in 2017?

  •  Register your entries for the 2017 awards now!

    Register your entries for the 2017 awards now!

  •  Awards gala evening - 29th November 2017

    Awards gala evening - 29th November 2017

  •  Dates for your diary:

    Dates for your diary:

    Closing date for entry registrations: 30th June 2017
    Closing date for submissions: 31st July 2017 

Gala evening opens in


 

Online presentations to the judging panel

If you are shortlisted in a category that requires a presentation to the judging panel and have opted for an online presentation then these guidelines will give you some tips and advice on planning, preparing and presenting online to the judging panel.  You may also like to refer to the judging presentation guidelines.

Online presentations are held in exactly the same way as the face to face ones with the same amount of time allotted and the same judges. 

Although you will have 5 minutes set up time, we very strongly recommend that you send us a copy of any visual information (slides, demos, etc.) that you intend to use in your presentation in advance so that it can be loaded, checked and ready for you to present.  This greatly saves you time and prevents any technical delays eating into your 25 minutes presentation time.

How does it work?

We use Adobe Connect as the platform for all online presentations.  If you are not familiar with this programme you can sign up for a 30 day free trial.  This may be particularly useful to rehearse how slides or other presentation materials might work.

All presenters will need access to a PC, laptop or mobile device with internet, headphones and a microphone. Audio will be via dial in and we strongly advise you to have a landline available for this.  If you don't have a landline available then audio can be done via the internet.  

Presenters do not necessarily have to be in the same location.

You do not necessarily need Adobe Connect loaded on to your device as you will be able to access your presentation via the link that we will supply nearer the date of your presentation

Who's on the judging panel?

You will be presenting to a panel of up to 3 judges, one of which will be the category chair. 

All judges will already be familiar with your written submission so there's no need to repeat large parts of it.

There will also be a host who will be there to take care of the technical side of the presentation and support both presenters and judges.

The judges will more than likely be viewing your presentation from different locations.

How long have we got to present?

You have 25 minutes in which to make your presentation with an additional 10 minutes for questions.

There will be 5 minutes of set up and take down time either side of the presentation but it is advisable to ensure you are more or less ready to present as soon as possible.

There will be back to back presentations taking place so it is essential everything runs to time.

We very strongly recommend that you send us a copy of any visual information (slides, demos, etc.) in advance so that it can be loaded, checked and ready for you to present.  This prevents any technical difficulties eating into your, or any other presenters' allotted time.

Who can present?

You can include as many representatives as you feel is necessary.  However, do bear in mind that you only have 25 minutes to make your presentation. 

The judges are always interested in the views, experiences and opinions of learners or users. If your submission involves clients, partners or other organisations it may be useful for representatives from those organisations to attend if possible.

Even more than when presenting in person you need to define roles and decide who will speak when.  It makes sense for one person to act as the lead and to introduce others at the right times.

Make sure you include introductions to those who will be presenting.  You would introduce the speakers at the start of any face to face presentation so you may like to include a slide or two to do the same in the online environment.  If possible include a picture of each person who will be taking part as it's much easier to relate to someone when you know what they look like.

If you want to use live webcam video to do the introductions that's fine but we wouldn't recommend it elsewhere.  Unless there's a specific need for video, such as showing or demonstrating something, it can often be more of a distraction than a help.  Also do bear in mind that judges may not have access to a webcam.

What to include?

It's likely that you would set the same agenda whether you are presenting online or face to face.  

Please review the category criteria and consider your presentation against these benchmarks.  The judges will already be familiar with your written submission so there is no need to reproduce it - this is your chance to enhance what you wrote.

While some corporate history may be required, remember to keep the focus on your project or product.  In some categories the application is less important than facts and figures.

Think about the feedback you have gathered, both qualitative and quantitative, and how this reflects against the criteria.  Do bear in mind, especially if you are a supplier, that supporting evidence from learners can be much more persuasive if your client is able to attend.

What about slide design?

Bear in mind that the judging panel will be viewing your presentation remotely and may be using a plasma screen or a PC monitor.  Aim to keep backgrounds relatively simple and clutter free.  When you are using text on your slides keep it brief and use a reasonable font size.  

Can I use multimedia content?

If you want to use any multimedia elements, such as video or Flash, it's important that this is tested before the final presentation.  Do also bear in mind that not everyone has the same broadband speed and technology so you may wish to keep any large multimedia files to a minimum. 

What about voice?

One advantage of making a remote presentation is that you can work from notes and no one will see!  However, try not to over-script your presentation - you want it to sound as natural and conversational as possible.

Make sure that those taking part have good, clear speaking voices.  They don't have to be public speakers but some people are better suited to this than others.

Can I include a web tour?

If your entry is web based you may want to run a live web tour.  This can be a really good way to demonstrate exactly what the user will experience.  Do bear in mind that no technology is 100% reliable so it's a good idea to have a local copy or screenshots or something that you can switch to as back up just in case.  

What about whiteboards?

Where you might use a flipchart in a live session to draw or note something, you can use a whiteboard in a virtual session.  If you do plan on using a whiteboard it may be helpful to have a graphics tablet set up on your PC as this can make it much easier to draw or write than it would be with a mouse.

Any other tools I can use?

If you have used virtual meeting or classroom tools before, there are a number of other tools that you may be familiar with, such as polls, text chat, ticks and crosses, breakout rooms and indicators.  Do bear in mind, however, that you only have 25 minutes in which to present. 

What if the technology fails?

If you were presenting in person and intended to rely on some web based content, you would no doubt have a backup plan in case you were unable to access it (for example you may have prepared some screenshots to use instead).  No technology is 100% reliable so if you intend to run a web tour or other online based material, so it's a good idea to have a local copy or screenshots or something that you can switch to as back up just in case.  

Should I rehearse?

Practise your presentation with colleagues and partners so that you are comfortable.  Try to make it as real as possible and get your colleagues to act as audience.

What's the best environment?

It may sound obvious but make sure you that you have a suitable place to present from.  Trying to do it from your desk in a busy, open plan office is perhaps not ideal!  Make sure there is plenty of room for everyone taking part.  Put a sign on the door to make sure you're not disturbed.

When are the online presentations being held?

The online presentations will be held on 25-29 September and 9-13 October. 

We will give you the date on which your category is being judged when we email you to confirm the shortlist results.  You will then be invited to choose a time slot to suit you on that date.  All time slots are allocated on a first come, first served basis.

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