awards terms & conditions
The following terms shall have the following meaning in these terms and conditions: Learning Technologies Awards means the competition known as the Learning Technologies Awards (formerly The E-Learning Awards) whereby learning technologies and e-learning is judged by an independent panel of judges and awards are given in relation to the categories.
Category means each particular category of award to be granted and presented by CloserStill in the course of the Learning Technologies Awards as more particularly listed and detailed on the website.
Entry or Entry Registration means your entry registration to be considered for entry in the Learning Technologies Awards. Submission means the written and electronic media that you submit for judging in the Learning Technologies Awards.
Executive summary means the 100 word summary which should accompany your submission and which will be published online if your entry is shortlisted. Closing date for entry registrations: 29 June 2018 Closing date for submissions: 31 July 2018.
Fee means the relevant entry registration fee corresponding to the relevant entry registration according to the relevant Category for which the entry is made as set out on the Website.
Judging Criteria means the criteria and bases for judging entries and granting awards to entrants in the course of the Learning Technologies Awards.
Gala Evening means the Learning Technologies Awards gala ceremony and dinner which takes place on 21 November 2018.
Website means the Learning Technologies Awards website at www.learningtechnologiesawards.co.uk.
Entry registrations can be submitted anytime from March 2018 until 16.59 BST on 29 June 2018. Registrations received outside this time period will not be considered. CloserStill reserves the right, in its absolute discretion, to extend the closing date for entry registrations for whatever reason.
CloserStill accepts no responsibility for entry registrations that are lost, delayed, misdirected or incomplete, or cannot be delivered or entered for any technical or other reason.
You may submit any number of entry registrations to the Learning Technologies Awards.
You may place an entry registration in more than one category.
You may make more than one entry registration in any given category.
You may enter the same product or project in more than one category.
You may make more than one entry registration on one entry form. Each entry registration for each product or project in each category will be deemed an individual entry and charged on that basis. This relates to entry registrations for the same product or project in multiple categories or for different products or projects in the same category.
Project 1 entered into Category A = £165 plus VAT
Project 1 entered into Category B = £165 plus VAT
Project 2 entered into Category B = £165 plus VAT
Total cost of entry registrations = £495 plus VAT
entry registration fee
Each individual entry costs £165.00 plus VAT.
Each entry registration must be accompanied by the fee. Entry registrations received after the closing date for entry registrations may be disqualified, in which case they will not be considered by CloserStill and the entry fee will be forfeited.
In the event that an entry registration is inaccurate or incomplete, does not comply with these conditions for entry or is deemed, at the sole discretion of CloserStill, ineligible for any other reason, then the relevant entry registration will be disqualified and the entry registration fee will be forfeited.
For the avoidance of doubt the entry registration fee is payable and non-refundable regardless of whether a final submission is made.
No submission will go forward for judging unless full payment of the fee is received before judging commences in August.
Submissions can be submitted anytime from March 2018 until 16.59 BST on 31 July 2018. Submissions received outside this time period will not be considered. CloserStill reserves the right, in its absolute discretion, to extend the closing date for submissions for whatever reason.
CloserStill accepts no responsibility for submissions that are lost, delayed, misdirected or incomplete or cannot be delivered or entered for any technical or other reason.
Submissions should be send to CloserStill by either uploading via a secure link using a secure link or emailed directly . Files that exceed 8MB should be uploaded using the link. Links will be emailed to the named contact.on the registration form after entry.
Submissions must be made in the English language or have English subtitles in the case of video content.
You can use whichever software or programme you wish for your submission. Most entrants choose Word, PDF or similar. Please note that judges may not have access to all types of devices or operating systems.
If you have previously made a submission in a category with the same material, or are entering a variant of a previously submitted material, you must include a brief synopsis that states how and where the new version is different.
word count and additional media
Submissions must not exceed 2,000 words. The final word count includes any appendices, PowerPoint slides or other accompanying written information. The word count does not include the 100 word Executive Summary or any explanatory text provided for images. Any explanatory text must be kept to a minimum
Submissions exceeding the maximum word limit by more than 10% (2,200 words) will not be judged.
Submissions may be accompanied by any or all of the following if you feel they will add value:
- Video(s), the cumulative length of which must not exceed 5 minutes.
- Links to additional material, such as a demo of a programme or product.
- Slides or static screen displays, which must not exceed 12.
Any of the above additional media may be embedded within the final submission or submitted as separate files. Files that exceed 8MB should be sent using the secure link.
The judging panel must be able to view any additional media without further interaction with you. It is your responsibility to provide correct login and password details or any other required access information at the time of submission, and to ensure any firewalls etc will not impede judges.
Judges may review your entry anytime during between 31 July and 12 September. It is your responsibility to ensure any required logins or passwords do not expire during that time period.
The judging panel will spend no more than 10 minutes viewing any additional media. It is your responsibility to provide guidelines on how they should best navigate the information within that time frame at the time of submission.
Neither CloserStill nor any member of the judging panel will take responsibility for broken or inaccurate links or video files, nor links or video files that have been blocked by security settings or restrictions placed by internet service providers, nor expired passwords or login information.
CD-ROMs, DVDs, USBs, company brochures or any additional electronic (other than that mentioned above) or printed information must not be submitted as these will not be reviewed or judged.
Some categories require evidence from learners or users which may be followed up by the judges. In these cases please ensure that your submission includes evidence from your client or partner and include contact details where possible.
All material submitted may be used by CloserStill, in print and/or online at any time and may therefore enter the public domain. If specific information needs to remain confidential then you must make that clear in the submission. Confidential material should form no more than 30% of the content of your submission.
All decisions made by the judging panel and by CloserStill relating to shortlisting, presentations and granting of awards, in the course of judging the Learning Technologies Awards, are final.
Neither CloserStill, nor any member of the judging panel, will enter into any correspondence or discussion with any competitors or their partners on any subject.
Neither CloserStill, nor any member of the judging panel, will accept any submissions or representations or appeals with regard to such decisions.
CloserStill reserves at its sole discretion the right to:
- disqualify entries or submissions which do not comply with these conditions or for any other reason;
- not to make any particular award in any given category;
- divide or merge any category as it deems appropriate;
- move an entry to another category without notice, if CloserStill feels it would be better suited in the relevant category; and
- disqualify any entry that is a production of two or more companies that does not have the agreement of all parties for the entry.
Any conflicts of interests must be disclosed upon submission, for example where a designated judge has a commercial interest in the prosperity of the company making a submission or its client.
Any canvassing, lobbying or attempted inducement of judges at any time will lead to disqualification.
All judges are required to sign a confidentiality agreement before appointment. CloserStill also undertakes to adhere to the same confidentiality agreement.
Judges and organisers are bound by a clear agreement which prevents them from revealing the identity of winners until after the announcement of the award winners, which takes place during the gala evening in November.
shortlist and longlist
The shortlist will be announced in September via @LTAwards on Twitter in category order. Every effort will be made to correctly tag all shortlisted entrants (and those of their partners or clients, if applicable).
All entrants, shortlisted or not, will be contacted by email after the Twitter announcement with further details of the next steps. This will include details for booking the date and time for presentations, if applicable to your chosen categories.
The shortlist will be published, by category, on the website after the announcement has been made.
The longlist of all organisations who make a final submission will be published on the website in August.
presentations to the Judging Panel
Shortlisted submissions in some categories require a 25 minute presentation to the judging panel. Please refer to the category information for further details. Judging presentations will take place in September/October 2018, or as otherwise decided by CloserStill.
Presentations are primarily on a face to face basis at the Kia Oval in London, UK. A limited number of online presentations will be available. Online presentation slots are strictly limited and priority will be given to overseas participants. Any remaining online presentation slots will be offered on a first come, first served basis.
If you wish to reserve an online presentation slot, please contact us at the time of making your submission.
Neither CloserStill, nor any member of the judging panel, take any responsibility for an online presentation slot not being available. There is further information about online presentations below.
If your submission is shortlisted in a category that requires a presentation, CloserStill will notify you when the shortlist is made public.
All those who have been shortlisted will be given an opportunity to select a time slot for their face to face or online presentation. All time slots will be allocated on a first come, first served basis. Once a time slot is fixed, it is very unlikely that it can be changed. All time slots are confirmed at the time of booking and cannot be held in 'reserve'. If an entrant has not selected a time slot by 12.00 pm BST on 14 September then one will be allocated to them from what is still available at that time.
Presentations cannot be rescheduled for any reason. This includes lateness of more than five minutes (for any reason), or non-attendance, or miscalculation of time zones. For submissions requiring learner information please ensure that your presentation includes representatives of the learners where possible.
You are strongly advised to bring a local copy of any online material you require for your face or face presentation in case of internet difficulties. Neither CloserStill nor the judging panel will take any responsibility for loss of connectivity or any other technical issues during a presentation.
online presentations to the judging panel
Online presentations will take place in September/October 2018, or as otherwise decided by CloserStill.
Online presentations slots are limited and will be allocated on a first come, first served basis. Priority will be given to overseas presenters.
Online presentations must be arranged and agreed with CloserStill and the judging panel as soon as possible once your submission is entered, in case you are shortlisted.
The programme and software that will be used during the online presentations will be notified at the time of shortlisting.
Tables and seats for the Learning Technologies Awards Gala Evening in November are allocated on a first come, first served basis. CloserStill is unable to reserve space without a booking and/or full payment.
Invoices must be settled immediately.
Full payment for any table or seat booking must be received prior to the gala evening to ensure attendance at the Gala Evening is not refused.
Table and seat bookings are 100% liable and non-refundable on application regardless of attendance at the Gala Evening.
The Learning Technologies Awards is an international competiton and is open to any organisation of any size worldwide.
limitations and disclaimer
The Learning Technologies Awards name, logo and associated images remain the copyright of CloserStill. Entry registration or submission does not grant you rights to use the Learning Technologies Awards name, logo or associated images without the express written approval of CloserStill.
CloserStill reserve the right, in any circumstances, to cancel the Learning Technologies Awards at any time and shall not have any liability of whatsoever nature to entrants in such circumstances or otherwise.
In no event shall CloserStill be liable whether in contract, tort, by statute or otherwise in respect of any loss of profits and/or loss of business for any special, indirect, incidental or consequential loss or damage arising out of or in connection with the Learning Technologies Awards, including without limitation: loss of revenue, loss of anticipated savings, loss of business and/or goods, loss of goodwill, loss of use, loss and/or corruption of data and/or other information.