• Gala Evening 2020
  • 18 November 2020
  • Park Plaza Westminster Bridge, London, UK

Presentations to the judging panel

Presentations to the judging panel

Who is on the judging panel?

You will be presenting to a panel of up to 3 judges, one of which will be the category chair. 

All judges will already be familiar with your written submission so there's no need to repeat large parts of it.

How long have we got to present?

You have 25 minutes in which to make your presentation with an additional 10 minutes for questions.

There will be 5 minutes of set up and take down time either side of the presentation but it is advisable to ensure you are more or less ready to present as soon as possible.

Who can attend?

You can bring as many presenters as you feel is necessary but do bear in mind that you only have 25 minutes to make your presentation. 

The judges are always interested in the views, experiences and opinions of learners or users. If your submission involves clients, partners or other organisations it may be useful for them to attend if possible.

What to include?

Please review the category criteria and consider your presentation against these benchmarks.  The judges will already be familiar with your written submission so there is no need to reproduce it - this is your chance to enhance what you wrote.

While some corporate history may be required, remember to keep the focus on your project or product.  In some categories the application is less important than facts and figures.

Think about the feedback you have gathered, both qualitative and quantitative, and how this reflects against the criteria.  Do bear in mind, especially if you are a supplier, that supporting evidence from learners can be much more persuasive if your client is able to attend.

What equipment will we need to supply?

For face to face presentations:

You need to bring:

  • A laptop or device to run any slides, demos etc. 
  • Additional speakers if you feel this is necessary and the sound on your laptop or device will not suffice. Do bear in mind that there will only be 3 judges.
  • Appropriate adapter(s) in order to connect to the screen/project if your laptop or device does not have an HDMI connection. 
  • Any other devices, apps, logins and any other equipment that you need if you wish to include other people remotely. 

We will supply:

  • Screens, projectors and an HDMI cable in each room.
  • Wifi and you will be given the code on your arrival.
     

Please note that the venue only has HDMI connections. If you do not have an HDMI connection or the necessary adapters you can present using just your laptop without using the projector/screen.

Do bear in mind that no technology is 100% reliable so we strongly recommend that you bring a back-up or local copy of any online information you wish to present. Do bear in mind that you will be in an unfamiliar environment which may have different wifi speeds, equipment, etc. than you are used to, so you are also strongly advised to keep your tech as simple as possible to minimise set up time and the potential for hiccups. 

For online presentations

All those attending the session will need:

  • The session log in details (we will supply these)
  • A laptop or device with internet
  • A landline, mobile or cellphone for the audio, which will be via dial in (we will supply country and area codes and a PIN). You can also use VOIP within Adobe Connect, but this can be challenging, so we recommend you use a landline if possible. VOIP can be accessed by clicking on the ‘handset’ icon at the top of the screen when entering the session.
  • A quiet room with as little background noise as possible.

 

Please refer to to the additional technical guidance for further details about browsers, slides, etc.

Can I include other team members remotely?

For face to face presentations, at least one person must be able to attend in person in London. If you wish to include other people remotely then you must bring all the necessary devices, apps, logins and any other equipment that you need to be able to do this. 

Please note that there are no landline facilities at the venue.

For online presentations, presenters do not necessarily have to be in the same location, but must have all the equipment they need in order to access the presentation. Please refer to the online presentation guidelines for more information.

Can I change my presentation to book a slot for face-to-face presenations/online presentations instead?

The option you selected when registering your entries will be the type of slot we give you if you are shortlisted. It is unlikely that you will be able to change this, but if you wish to try and change your option you must contact us by 19 August at the latest. Please note that we make no guarantees that an alternative option will be available.

All presentation slots are offered on a first come, first served basis. Priority for online slots will be given to those competitors not based on the UK mainland. More information about online presentations.

If you are not sure which presentation option you selected, then please contact us as soon as possible.

Where's the presentation venue?

The London presentations will be held in the Executive Boxes at the Kia Oval in London, UK.

The nearest tube and mainline station is Vauxhall.  It is also accessible from Oval tube or from key mainline stations such as London Bridge, Bank, Oxford Circus, Victoria and Waterloo.  Limited parking is also available onsite.

The nearest entrance for the Executive Boxes is via the Alec Stewart Gate. 

When are the presentations being held?

The face to face presentations will be held on 1-3 October 2019 at the Kia Oval in London, UK.

The online presentations will be held in the weeks beginning on 16-20 September and 23-27 September 2019..

We will give you the date and available time slots when your category is being judged when we email you to confirm the shortlist results  You will then be invited to pick a time slot on that date. All time slots are allocated on a first come, first served basis.

Be aware that there will be over 180 back to back presentations taking place in London and online so it is essential everything runs to time. If you are late, then it is very unlikely your slot can be rescheduled.

The date of your presentation is fixed and not negotiable so you should try to ensure that you, and any clients/partners who are required, are available.  If you have more than one entry shortlisted then please note it is very likely that your presentations will be on different dates. This is due to judge availability, the size of the shortlist and the large number of presentations taking place.

 

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